All proposals for sponsored funding will be routed for University approvals using UFIRST.

Certain sponsors require Investigators to complete Conflict of Interest (COI) or Financial Conflict of Interest (FCOI) Disclosure Forms prior to proposal submission. At UF, these are loaded into the UFIRST proposal record when routed for submission.

Investigator is defined as the Principal Investigator, Co-Principal Investigator, or any other person responsible for the design, conduct, or reporting of the research or educational activities. “Investigator” for the purposes of determining a “Significant Financial Interest” includes the Investigator’s spouse and dependent children.

• Significant Financial Interest, DSP-05 PHS is required with each grant application where UF will be the recipient or a sub-recipient of funding from a US Public Health Service Organization (HHS, PHS, NIH, HRSA, FDA, SAMSA, AHRQ, CDC, CMS).
• Complete List of organizations that require compliance with PHS regulations
• NSF Significant Financial Interest, DSP-05 NSF is required with each grant application where UF will be the recipient or a sub-recipient of funding from the National Science Foundation (NSF).
• USAMRMC or CDMRP: Conflict of Interest Disclosure Form, DSP-05 USAMRMC/CDMRP is required with each grant application where UF will be the recipient or a sub-recipient of funding from the United States Army Medical Research and Materiel Command (USAMRMA) or from the Congressionally Directed Medical Research Program (CDMRP).

• Human Subject Training for Key Personnel for NIH Grants (Word)
• Template Consortium (Subaward) Letter for NIH Grants (Word)
• Clinical Trial Agreement Checklist (Word)
• Sample Request Letter for a Subaward Proposal (Word)
• UF Registration Form for eRACommons
• Register for NSF FastLane

• All requests for an Award Modification must be made using UFIRST – Award Modification functionality. DSP will receive the request and take the appropriate action. Many modifications can be approved by DSP, while other modifications require sponsor approval. For mods that require sponsor approval please attach to the UFIRST-Award Modification request the document that will be sent to the sponsor.

• In UFIRST-Awards there are eight Modification Types
  • Financial (example: adding budget release, request a temp, create new projects)
  • Dates (example: No Cost Extension)
  • Personnel (example: change PI)
  • Terms and Condition (example: update UFIRST T&Cs)
  • Compliance  (example: update IRB and IACUC information)
  • Early Termination
  • Project Demographics (example: update Title, IDC Center, Project Type)
  • Award Demographics (example: change Sponsor Name, Responsible Unit)

• Carryover Request Template (docx)

• No Cost Extension Template (docx)

• • • • All CAS exemption requests must be submitted through UFIRST.
      • UFIRST CAS Instruction Guide

• Notification of Departing PI

• Compliance Form for an Investigator transferring to UF and a link to common resources

These template Research Agreements are most commonly used with our non-federal (industry) sponsors.

• Standard Research Agreement (Word)
• Standard Research Agreement Amendment (Word)
• Simple Research Services Agreement (Word)
• Standard Human Clinical Trial Agreement (Word)

SBIR or STTR Subcontract; used by small business who will be subcontracting to UF under their prime federal SBIR or STTR award

• Word SBIR or STTR Template

• Non-Disclosure/Confidentiality Agreement (Word)
• Template Teaming Agreement (Word)
• Material Transfer Agreements are handle by the Office of Technology Transfer
• Data Transfer and Use Agreement
• Attachment 2 – DUA Limited Data Set
• Attachment 2 – DUA Fully Identifiable Human Data
• Attachment 2 – DUA De-identified Data

• Report a New Discovery

• Outside Activity and Related Financial Conflict of Interest Forms (PDF)

• Unaffiliated research request to conduct human subjects research at UF

• Fund 214 Check Deposit Log (Excel)

• Sponsor Code Request Form